Development of the E-Document System in the Organization

Jaymart Group Holdings places great importance on sustainable development practices and the efficient use of resources. As part of this commitment, the company has introduced the E-Document innovation within the organization, which is a key measure to reduce paper usage effectively. This innovation plays a significant role in conserving natural resources, especially by reducing paper consumption that may impact forests and ecosystems.

Additionally, it enhances the efficiency of document storage and access in a systematic manner, ensuring smooth internal operations, high security, and reducing the risk of losing important documents. It also contributes to supporting environmentally friendly business practices in the long term.

Ongoing Initiatives to Reduce Paper Usage

• Expanding the use of the E-Document system across all departments in the organization.
• Developing and implementing an accurate E-Document program for data storage.
• Promoting a paperless work environment (Paperless Office) through employee training.

Benefits of Developing the E-Document System in the Organization

1. Reducing Paper Usage and Conserving the Environment
   • Transitioning to electronic documents helps reduce the amount of paper used in business processes, decreasing the demand for tree cutting and waste from unnecessary documents.
   • Reduces ink consumption and energy usage in printers, which in turn helps lower greenhouse gas emissions (Carbon Footprint), a key contributor to global warming.
2. Efficient Data Storage and Management
   • E-Documents help organize data systematically, making it easy to search for and access information, thus reducing the risk of losing documents compared to paper-based storage.
   • Enhances the convenience of sharing and accessing information between departments, improving workflow continuity and efficiency.
3. Data Security
   • The E-Document system includes access control measures, allowing for user permissions that prevent unauthorized access to sensitive documents.
   • Data is backed up in the cloud, and encryption is used to safeguard against cyber threats and data loss.